Board Meeting Minutes - January 19, 2017
Present:
- Pam Merchanthouse, President (Friends Fellowship Community)
- Brad Glover, Vice-President/Treasurer (First Bank Richmond)
- Aubrey Blue, Secretary (Cope Environmental Center)
- Beth Fields (Wayne County Government)
- David Burton (Burton & Simkin Attorneys)
- Lynn Knight, (Earlham College)
- Richard Peterson (Porter Advertising, LLC)
- Tim Love (Reid Hospital & Health Care Services)
- Dakota Collins (City of Richmond)
- Jane Holman (Executive Director, WayNet.org, Ex-Officio)
Absent:
- Randy Baker (Richmond Power and Light)
- Jenie Lahmann (Morrisson-Reeves Library
- Rob Tidrow, (Richmond Community Schools)
Call to Order:
President Pam Merchanthouse called the meeting to order at approximately 12:05 PM in the Community Room at Richmond City Building.
Everyone welcomed Dakota Collins and then introduced ourselves. Dakota then introduced himself.
Old Business
Approval of Minutes
The only thing mentioned to change a sentence located under New Business to say, "…from an interest group…," instead of "…from in interest group."
Richard Peterson motioned the approval of the minutes dated November 17, 2016, seconded by David Burton and the motion passed unanimously.
New Business:
Vote for Dakota Collins to Join Board
Dakota Collins, Executive Assistant to Mayor Dave Snow, has been nominated to fulfil the open board position, January 2017 - September 2018. His joining the Board was put to a vote. Tim Love accepted the motion for Dakota to join the Waynet.org board. Brad Glover and Lynn Knight both seconded. The motion passed unanimously.
Report on Response to Volunteer Calendar
Jane went over what this calendar is again to make sure everyone understood. Susan Issacs, Alan Stamper, Becky Jewison and Guy Gutherie are all part of the group that originally contacted Jane about this calendar.
She then explained that this calendar is for a 1 day event (it is NOT for ongoing events). It is for events happening in 3 months or less. We do have a posting policy for this event.
If organizations sign in, they can take down their volunteer event or just call Jane to take it down if their organization has enough volunteers.
Alan Stamper, from Bethesda, shared a positive response to this calendar with Jane. On Christmas, they needed help delivering meals. Through this calendar, they ended up having 15 people show up to assist!
Lynn requested that we put something at the bottom of the page saying something about the fact that we are only able to do this through membership/sponsor donations.
Marketing Committee Report
The marketing committee met on January 5th, 2017. The group decided that we really need to focus on a membership drive. As of current, we have approximately 135-140 members. Jane has a script for everyone to send out to perspective members. We are also expected to follow up with phone calls. If you feel more comfortable sending the perspective members to Jane, that is fine, just give her a heads up!
The members of the marketing committee then agreed on who is contacting which businesses (for profit and non-profits). Jane will send out a link to the entire board (along with the user name and password).
Jane handed out a sheet of the current members (and their levels). If you have questions, or can't read it, contact Jane. There were questions, however, about more than one person contacting a business. Jane thinks that is all right.
The ideal membership would be at the $300 level (this level includes the employment page link, which is NOT included in the basic membership.)
Pam suggested that we get a picture of the board members at the March meeting so that everyone knows who we are! Also, please use Facebook through your work to advertise your membership with Waynet.org!
Balance Sheet
The balance sheet was reviewed.
Keeping on the topic of membership, David suggested that we set a target for how much money we need to raise in order to sustain.
Right now, there is about a $3,100 deficit for the 2017 fiscal year. Richard suggested that we raise at least $3,200. David and Tim then recommended that the goal be $5,000.
It was then decided that by March's board meeting, we should try and reach the goal of $5,000. Brad suggested that we add "more bang for the buck" by running a story about the businesses/sponsors on Waynet.org.
Tim asked for 3 reasons to tell people to join (7 were mentioned!):
- Community support
- Employment Page
- Calendar
- Exposure - 40,000 hits/month
- Link at $60
- Featured on Home Page for one week when we receive the membership check
- Custom search engine searches on Waynet.org and on all of the members' websites.
Lynn made a motion to approve the balance sheet and David seconded that motion. The motion passed unanimously.
Director's Report
Jane reviewed the Director's Report.
The next meeting is scheduled for March 16, 2017, location at Cope Environmental Center.
Adjournment:
Being no further business, Brad Glover made a motion that the meeting be adjourned at approximately 12:50 PM. David seconded that motion.
Respectfully submitted,
Aubrey Blue, Secretary
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| Email: | info@waynet.org |
| Phone: | 765.939.0857 |
| Mail: | 50 North 5th St. Richmond, IN 47374 |
| Director: | Board of Directors |
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