19 January 2006 Waynet Board Meeting Minutes

Waynet Executive Board Meeting
January 19, 2006

Present:

Misty Hollis, President (Wayne County Visioning)
Gary Arndts, Vice-President/Treasurer (Marketing & Creative Services)
Jim Buckler, Secretary (WorkOne)
Jane Holman, Executive Director, Ex Officio, (WayNet.org)
Bill Pendley (Potter’s Wheel Bed & Breakfast)
Dudley Fetzer (First Richmond)
Jodi Johnson (Western Wayne Schools)
Randy Baker (Richmond Power & Light)
Robin Henry (West End Bank)
Valerie Biggs (Richmond Community Schools)

Call to Order
President Misty Hollis called the meeting to order at 12:02 PM in the boardroom at Richmond Power & Light. There was a quorum.

Minutes for the November meeting were reviewed. Randy Baker made the motion to approve; Dudley Fetzer seconded the motion. November minutes were approved.

Old Business
There were no fee waivers presented.

The financial balance sheet for 2005 through the end of the year was reviewed. The balance at the end of 2005 was $1,112.11 less than at the end of 2004. Balance at the end of 2005 was $13,922.18. There is still the potential for an estimated income of $3500 to $4,000 from a disbursement when the Indiana State Network Association is dissolved. Jim Buckler made the motion to approve the financial report; Jodi Johnson seconded. The financial statement for 2005 was approved.

Status of WayNet changing from a 501 (c)4 to (c)3 was again discussed. Misty Hollis was unable to retrieve any WayNet documents held by Tom Kemp. Robin Henry will create a draft RFP to obtain three proposals from local attorneys to do the work required for WayNet to move toward the new status. Hopefully these proposals will be available for review at the next meeting.

New Business
The 2006 proposed budget was reviewed. Basic Business Insurance cost $675 per year. This did not seem to be cost effective based on the value of furniture and equipment covered. The questions were raised whether liability insurance was included and the amount of deductible. Jane will check on these two items and report back. MS software such as MS Office cost was itemized at $400.00. Possibility of acquiring software through IU East at reduced rate was suggested. IU East typically sells programs such as MS Office for $25.00 to employees, instructors and students. As always the continued need to recruit new members is an important factor within the budget. Marketing strategies such as reduced membership costs for brief periods or multi-year memberships at reduced rates might be a good marketing technique to bring in new members. Jodi Johnson moved to approve the 2006 budget; Bill Pendley seconded. The 2006 budget was approved

Executive Director’s Report
Jane reported that three members were removed. Community Builders, Oler Fence and Pools and Harrington-Hoch Insurance were removed.

Marketing initiatives included references in “An Earlham Guide to Richmond”, 200 flyers included in the Frostbite 5K packets, and an article in Pal-Item on Christmas Day about the Agriculture Quiz in WayNet. She also participated in a phone interview on WKBV on December 29th.

Some of the projects and issues that were reported were as follows. WayNet partnered with Hagerstown FFA to create an Agriculture Quiz. Jane discussed the calendaring program with Summersault, who is investigating creating a community calendar that would be free to WayNet with possibility of fees charged for add-ons. There continue to be issues with web site accessibility. Jane will work with the technology committee to resolve these issues. Log analysis continues to show increases. 4th quarter user sessions increased by 8% over third quarter. 2005 yearly user figures were 14% higher than 2004.

Committee Meetings:
A meeting of the Marketing Committee is scheduled for February 7th at 9:30 AM at the downtown location of West End Bank.

Adjournment
As there was no further business the meeting adjourned at 12:50 PM. The next regular board meeting will be March 16th, 2006 at noon, Richmond Power & Light.

Respectfully submitted,

Jim Buckler
Secretary

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