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WayNet Board
Meeting Minutes
January 8, 2009
Present:
- Gary Arndts President (Marketing & Creative Services)
- Jane Holman Executive Director, Ex Officio (WayNet.org)
- Jenie Lahmann (Morrisson-Reeves Library)
- Pam Merchanthouse (Friends Fellowship Community)
- Dudley Fetzer (First Bank Richmond)
- Bill Pendley (Potter’s Wheel Bed & Breakfast)
- Randy Baker (Richmond Power and Light)
- Richard Peterson (Porter Advertising, LLC)
- David Burton (Burton & Simkin Attorneys)
- Tim Love (Reid Hospital and Health Care Services)
Call to Order:
President Dudley Fetzer called the meeting to order at 12:05 p.m.
in the Richmond Power and Light Auditorium.
The meeting minutes were approved for the
November 2008 board meeting. Dudley
Fetzer asked for a motion to accept the
Balance Sheet for
2008. Bill Pendley so moved. Tim Love seconded. The motion was
unanimously approved.
Old Business:
The board reviewed the
Balance Sheet for
2008. Brief discussion occurred and it was pointed out that
Waynet operated within $62 of showing a profit. The Balance Sheet
was accepted. Dudley Fetzer asked for a motion to accept the Balance
Sheet for 2008. Gary Arndts so moved. Richard Peterson seconded. The
motion was unanimously approved.
The board reviewed and discussed the
Budget for
2009. The board is happy with the minor changes presented by
Jane. Dudley Fetzer asked for a motion to accept the 2009 budget as
written. Richard Peterson so moved. David Burton seconded. The
motion was unanimously accepted.
New Business:
Executive Director's Report
Jane presented the
Executive Director's report.
Campaign for New and Renewing Members of Waynet.org
Gary Arndts would like to extend the expiration date of the
campaign Make our Members Our Sales Force to run through
2009. Potential new members or members bumping up their membership
levels to a higher level only get the discounted rate if they show
the letter about the program or if they mention the recommendation
from another member.
Membership reduced price:
- Business level membership $250,
- Sponsor level membership $400,
- Gold level membership $800,
- Platinum level membership $2000.
We will run both promotions for the entire calendar year and
evaluate its success January 2010. Cards will be designed and
printed with the campaign info for easy distribution for the
information. Gary and Jane will work on this design. These cards
will not advertise a deadline for the campaign so the cards can be
used if we continue the campaign in the coming years.
Dudley Fetzer asked for a motion to accept the 2009 budget as
written. Jenie Lahmann so moved. Gary Arndts seconded. The motion
was unanimously accepted.
Fee Waivers
The board discussed the Fee Waiver Policy. Richard Peterson
suggested we create a letter/invoice for current non-profit fee
waiver members to update their membership information on an annual
basis and also to request for a voluntary $60 membership payment or
any payment their organization can make to Waynet.org. This letter
will show the benefits of Waynet.org. If we do not hear back from
these fee-waiver non-profit organizations we will not pull their
information from the Waynet.org website.
Website Hosting Report
Jane reported that there have been many downtimes reported for
the Waynet website. She is in close contact with the website hosting
company and they are offering a solution to the problem. Their tech
support is working on the downtime issues. The board moved to have
Jane monitor the progress and gave her permission to move the
website to another host if she felt it necessary. She will keep the
board up to date on the progress of this technology issue.
The Value of Waynet
Bill Pendley wanted to express his appreciation for Waynet.org.
His website, Potter’s
Wheel Bed and Breakfast, was found on Waynet.org by a potential
customer who is looking to find temporary housing while conducting
business in the area. This potential customer is looking for lodging
for 6 months. This contact made through Waynet.org is the 100%
reason why he received this new customer. Bill truly sees the value
of his membership in Waynet.org.
Adjournment:
Dudley Fetzer asked for a motion to adjourn. Gary Arndts so
moved. Jenie Lahmann seconded the motion. The meeting adjourned at
1:25 p.m.
Respectfully submitted,
Jenie Lahmann
1/30/2009
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