About Us | Meeting Minutes

Board Meeting Minutes - January 15, 2015

Present:

• Jenie Lahmann, President (Morrisson-Reeves Library
• Richard Peterson (Porter Advertising, LLC)
• Randy Baker (Richmond Power and Light)
• David Burton (Burton & Simkin Attorneys)
• Beth Fields, Secretary (Wayne County Government)
• Aubrey Blue (Cope Environmental Center)
• Tim Love (Reid Hospital & Health Care Services)
• Rob Tidrow, Vice-President (Richmond Community Schools)
• Lynn Knight, (Earlham College)
• Jane Holman (Executive Director, WayNet.org, Ex-Officio)

Absent:

• Pam Merchanthouse, Vice-President (Friends Fellowship Community)
• Brad Glover (First Bank Richmond)

Call to Order:

President Jenie Lahmann called the meeting to order at 12:00 noon in the Bard Room of Morrisson-Reeves Library. She commented on a few upcoming events – the Meltdown Winter Ice Festival and Celebrity Chili Cook-off.

Approval of Minutes

Rob Tidrow motioned approval of the minutes dated November 20, 2014, seconded by Randy Baker and the motion passed unanimously.

New Business:

Director's Report

Mrs. Holman noted there is an open position on the board and she needs to meet with the nominating committee, as she is going down the list of possible board members. She spoke about the fee waiver request from Pauline Trueblood Nursery, tabled from the November meeting. She then called attention to the balance sheet, showing a year end account balance of $19,796.59. She reviewed other miscellaneous income, noting it was mostly from photo purchases. Beth Fields motioned acceptance of the balance sheet as presented, seconded by David Burton and the motion passed unanimously.

• Mrs. Holman noted there were no changes to memberships and reviewed a few of her activities: presentation to a local Boy Scout troupe about creating websites
• watching changes in the location of Waynet in Google searches and where we appear and why, as we have dropped down in the listing
• Recent unexplained uptick on Facebook
• Following-up on e-mails and drops-ins, noting an interesting request from PBS regarding an upcoming genealogy event
• Addressed technical issues, and updating the logos page
• Following Google analytics and noted pages per visit and average time on site has declined.

Mrs. Holman directed the board back to the fee waiver request received from Pauline Trueblood Nursery and the group reviewed fee waiver requests, including those from local churches. Mrs. Holman distributed an updated list of all fee waiver members and she makes an annual renewal January 15, 2015 notice to each. She also identified eight fee waiver members that may be questionable.

The board discussed the best way to move forward with fee waiver requests, as well as address those current fee waiver members, and suggested all fee waiver members re-apply every three to five years, and include information on their financials. These could be addressed on a rotating basis so as not to bog down the Director with this annually, and the board suggested Mrs. Holman begin by focusing on the 8 fee waiver members that she noted earlier.

The Board agreed to request more complete financials from Pauline Trueblood Nursery before voting on their fee waiver request.

Mrs. Holman took a moment to review the Board Preference Section of the website, updated on committee work, and said she will work on sales letters and an updated call script. She also asked about the extra advertising dollars that were budgeted and where they should be spent. A suggestion was made to take advantage of the 500+ individuals that receive the newsletter for purposes of advertising Waynet and community outreach, although not specifically identified.

Richard Peterson said if we were to build a "wish list", he would ask for the creation of an app for the calendar page. Mrs. Holman said she wants to update the calendar.

Mrs. Holman asked for volunteers to provide a location for future meetings and a few board members came forward.

Adjournment:

Being no further business, Randy Baker motioned to adjourn the meeting, seconded by Rob Tidrow and the meeting was adjourned.

Respectfully submitted,

Beth Fields, Secretary

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