Board Meeting Minutes - November 21, 2013
Present:
- Jenie Lahmann, President (Morrisson-Reeves Library
- Rob Tidrow, Vice-President (Richmond Community Schools)
- Pam Merchanthouse, Secretary (Friends Fellowship Community)
- Gary Arndts (Blue Raptor)
- Aubrey Blue (Cope Environmental Center)
- Richard Peterson (Porter Advertising, LLC)
- Brad Glover (First Bank Richmond)
- Lynn Knight (Earlham College)
- Jane Holman (Executive Director, WayNet.org, Ex-Officio)
Call to Order:
President Jenie Lahmann called the meeting to order at 12:02 p.m. in the RP&L Auditorium room.
Old Business:
The September 19th, minutes were reviewed. Rob Tidrow made the motion to approve and Richard Peterson seconded the motion. It passed unanimously.
New Business:
Open Board Position
Jenie introduced nominee Lynn Knight. All present board members then introduced themselves to Lynn. The motion to bring Lynn Knight onto the board of directors to fulfill the balance of Dudley Fetzer's term (2013-2014) was set forth by Pam Merchanthouse and Gary Arndts second the motion. It passed unanimously. Welcome, Lynn! We are excited to have you join our team!
Balance Sheet Review
The balance sheet was reviewed. After a brief discussion, Richard Peterson made a motion to approve and it was seconded by Rob Tidrow. All were in favor.
Executive Director Performance Review:
Jane was asked to leave the room to allow time for board members to discuss a possible raise. Jenie began by discussing the online conversation that she and many of the board members have had in regards to giving Jane a raise (3%, 4% or 5%). Through the emails, everyone seemed to be in agreement that a raise is due for Jane.
Jenie had Jane bring a Projected Yearly Budget for 2014 that showed a 3% raise and a 5% raise. The board members reviewed this projected budget.
Aubrey made a motion to approve a 5% raise for Jane and Rob Tidrow second the motion. All were in favor.
Richard Peterson asked about Jane's long term plan and whether or not Jenie has talked to her about it. Jenie responded by saying the she feels that Jane is very happy with her position and enjoys the flexibility.
Jane was asked to come back to the meeting (12:16 pm).
Jenie proceeds by telling Jane how important she is to Waynet and how appreciated she is and that we are all thrilled with all that she does for the organization. She then informs Jane of the 5% increase in her salary for the 2014 year.
Once again, a huge thank you goes to Jane Holman for her leadership and efforts above and beyond to make Waynet such a huge success!
Review of Proposed Budget:
Jane went over the proposed budget and informed us about how she calculated each of the numbers.
A few specific things that she mentioned are as follows:
- If we would like to buy the Photoshop/Lightroom Creative Cloud, we should do this right now because there is a special going on where it is only $9.99/month compared to ~$29.00/month. (She uses Photoshop 5 right now.)
- The copy expenses line item is a little heavy and could be reduced.
- Jane would like to get "Rack Cards" made (Advertising line item) to pass out at different locations. Jenie mentioned that she may be able to get a discount rate of 30-40% for Jane.
The motion to pass the proposed budget was set forth by Aubrey and Pam Merchanthouse and Rob Tidrow both seconded. The motion carried.
Proposal for Web Design Assistance with NEWS section:
Jane has spoken to John Aiken at Web Canopy and asked for a quote for updating the News Release section. At this point that software is no longer supported and may make us vulnerable.
John came back with a $500 fee (using WordPress). However, he said that he would knock down the fees in return for a membership.
Jane stated that she would like to know what exactly the $500 covers. She still wants people to be able to post their press releases—with her approval—and wants that page to still resemble the Waynet.org website (so one could recognize it as soon as they see it).
Jane wanted to know if we are comfortable with her offering a 1year sponsoring membership in return for $500 website development (if Jane is comfortable with the offer too!).
Gary Arndts made the motion to approve and Richard Peterson seconded the motion. All were in favor.
Meeting Date Review:
RP&L will continue with updates to their building next year. Therefore, we need to hold meetings at different locations. A sign-up sheet was passed around for individuals to offer a place to meet next year. There is also a signup sheet online.
The meeting location needs to have enough room for approximately a dozen people, a screen, a computer (not necessary, but nice!) and a projector.
The meeting dates are as follows:
- January 16th @ Morrison-Reeves Library
- March 20th
- May 15th
- July 17th
- September 18th
- November 20th
Rob Tidrow recommended we maybe try and utilize the rental places that use Waynet to advertise—to know what they are like.
Executive Director's Report (click to see report)
Jane Holman gave an overview of her report covering September and October with updates on Facebook, Twitter, WCTV programming and analytics review. Jane was pleased with the past two months' membership. Veach's Toy Station joined as a Basic Member and 4th Floor Blues Club is now a Business Member.
Adjournment:
Being no further business Jenie Lahmann asked for a motion to adjourn. Rob Tidrow made the motion and Richard Peterson seconded. All approved and the meeting was adjourned at 1:02 p.m.
Respectfully submitted,
Aubrey Blue
November 22, 2013
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