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WayNet Board Meeting Minutes
March 12, 2009

Present:

  • Dudley Fetzer President (First Bank Richmond)
  • Gary Arndts Vice President (Marketing & Creative Services)
  • Jane Holman Executive Director, Ex Officio (WayNet.org)
  • Jenie Lahmann (Morrisson-Reeves Library)
  • Pam Merchanthouse (Friends Fellowship Community)
  • Bill Pendley (Potter’s Wheel Bed & Breakfast)
  • Randy Baker (Richmond Power and Light)
  • Richard Peterson (Porter Advertising, LLC)
  • David Burton (Burton & Simkin Attorneys)
  • Tim Love (Reid Hospital and Health Care Services)
  • Beth Fields (Wayne County Government)
  • Jodi Johnson (Western Wayne Schools)

Call to Order:

President Dudley Fetzer called the meeting to order at 12:05 p.m. in the Richmond Power and Light Auditorium.

The meeting minutes from the January 10, 2009 board meeting were presented for approval. Bill Pendley so moved. Randy Baker seconded. The motion was unanimously approved.

Old Business:

The Balance Sheet was discussed. The numbers look higher due to a few members paying early with the year-end campaign drive. The board reviewed the Balance Sheet for 2008. Brief discussion occurred. The Balance Sheet was accepted. Dudley Fetzer asked for a motion to accept the Balance Sheet for 2008. Jodi Johnson so moved. Richard Peterson seconded. The motion was unanimously approved.

New Business:

The board reviewed the Fee Waiver Associate Member Listing prepared by Jane. The board reviewed 2 applications. Wayne County Veg*an Resources and Richmond Brainstorm were both discussed and unanimously accepted. Dudley Fetzer asked for a motion to accept the Wayne County Veg*an Resources website. Jenie Lahmann so moved. Bill Pendly seconded. The motion was unanimously accepted.

Dudley Fetzer asked for a motion to accept the Richmond Brainstorm website. Tim Love so moved. Randy Baker seconded. The motion was unanimously accepted. Tim Love commented that these are two prime examples of acceptable Fee Waived Associate Memberships.

The Marketing Committee Report
The Marketing Committee met on Feb. 13, 2009 and reviewed some new ideas as well as evaluated previous ideas. Gary would like to see Waynet.org be a stronger library of Online Resources through e-books. Gary handed out some examples of an e-book that would make a nice example of the plan. Jane handed out Waynet membership cards for members to pass along to potential members. The board accepted the Marketing Report.

Discussion on Board Policy regarding Fee Waivers and the automatic roll-over of current fee-waived not-for-profit members.
Jane presented a current listing of Fee Waived members and the rollover list. In October of 2008 she contacted these members and requested an update of contact information. The next step is to mail a letter to encourage a voluntary donation to Waynet.org. Tim Love would like to see this done annually and to remove their listing if there has been no response after a second notice is mailed or emailed. A lengthy discussion ensued as to when to remove these Fee Waived members if there is no response. We decided an awareness letter would be drafted by Jane & the Marketing Committee that states we would like a response and a contact update. If this info is not received we may drop their listing on Waynet.org. Jane will take care of the follow-up on this project to get this list updated as needed. Bill asked for a motion to accept this new procedure for Fee Waiver members and the rollover list. Jodi Johnson seconded. The motion was unanimously accepted.

Executive Director's Report
Jane presented the Executive Director's report.

Adjournment:

Dudley Fetzer asked for a motion to adjourn. Bill Pendley so moved. Jenie Lahmann seconded the motion. The meeting adjourned at 1:20 p.m.

Respectfully submitted,

Jenie Lahmann
May 5, 2009


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